The Perfect Administrative Secretary Resume Writing Tips
Do you want to apply for an Administrative Secretary position to help you get closer to your career goals? Applying for jobs on Seek, LinkedIn, and other job boards can be a time-consuming process, however, to streamline the process, you can ensure your resume writing helps you to stand out from the crowd, and your online profile helps you to get an interview!
If a recruiter or hiring manager are looking for an Administrative Secretary, they are searching for specific transferable skills. With less than ten people being interviewed for the job and hundreds of people, just like you, applying, The Perfect Resume team have created Resume Writing Tips to help you stand out from the others.
What do recruiters look for in an Administrative Secretary resume or an online profile?
Tailoring your resume to an Administrative Secretary position is mandatory today to ensure that your application will pass Applicant Tracking Systems (ATS). In doing so, your resume will be read by the prospective employer. Then, fingers crossed, you will be shortlisted as a potential candidate and be called for not one, but multiple job interviews!
Firstly, before you apply to be an Administrative Secretary, you need to be acquainted with what an Administrative Secretary does!
Administrative Secretaries handle the day-to-day administrative and secretarial duties in office environments.
Hiring Managers are looking for a perceptive, creative, and well-organised Administrative Secretary to assist in reporting to management, drafting documents and entering data, and scheduling appointments.
To be successful as an Administrative Secretary, you should have knowledge of necessary Corporate procedures, be open to learning, and have strong communication skills. Ultimately, a high performing Administrative Secretary should be able to achieve highly organised office operations and quality information in databases.
Knowing this, your resume and online profile should include the hard and soft skills that the recruiter or hiring manager is looking for in a candidate.
The Administrative Secretary position description template will also contain pivotal information about what the candidate will need to do daily. Such as:
• Reporting to management and performing secretarial duties.
• Processing, typing, editing, and formatting reports and documents.
• Filing documents, as well as entering data and maintaining databases.
• Liaising with internal departments and communicating with the public.
• Directing internal and external calls, emails, and faxes to designated departments.
• Arranging and scheduling appointments, meetings, and events.
• Monitoring office supplies and ordering replacements.
• Assisting with copying, scanning, faxing, emailing, note-taking, and travel bookings.
• Preparing facilities and arranging refreshments for events, if required.
• Observing the best business practices and etiquette.
You will also have some requirements and personal attributes that you will need to demonstrate in your resume to ensure your potential employer will take your application seriously, such as:
• Formal qualification in office administration, secretarial work, or related training.
• 1-2 years of experience as an Administrative Secretary would be advantageous.
• Advanced proficiency in managing documents, spreadsheets, and databases.
• Ability to liaise internally and externally on administrative matters.
• Exceptional filing, recordkeeping, and organizational skills.
• Working knowledge of printers, copiers, scanners, and fax machines.
• Proficiency in appointment scheduling and call forwarding systems.
• Excellent written and verbal communication skills.
• Exceptional interpersonal skills.
You may also want to do some industry research to find out what other companies want in their Administrative Secretaries.