The Perfect Documentation Specialist Resume Writing Tips

Do you want to apply for a Documentation Specialist position to help you get closer to your career goals? Applying for jobs on Seek, LinkedIn, and other job boards can be a time-consuming process, however, to streamline the process, you can ensure your resume writing helps you to stand out from the crowd, and your online profile helps you to get an interview!

If a recruiter or hiring manager are looking for a Documentation Specialist, they are searching for specific transferable skills. With less than ten people being interviewed for the job and hundreds of people, just like you, applying, The Perfect Resume team have created Resume Writing Tips to help you stand out from the others.

What do recruiters look for in a Documentation Specialist resume or an online profile?

Tailoring your resume to a Documentation Specialist position is mandatory today to ensure that your application will pass Applicant Tracking Systems (ATS). In doing so, your resume will be read by the prospective employer. Then, fingers crossed, you will be shortlisted as a potential candidate and be called for not one, but multiple job interviews!

Firstly, before you apply to be a Documentation Specialist, you need to be acquainted with what a Documentation Specialist does!

Documentation Specialists handle the archiving system, retrieval of documents upon request and long-term storage strategy.

Hiring Managers are looking for a highly meticulous and organised Documentation Specialist to assist in outlining a long-term storage strategy, working with colleagues to ensure consistency of documentation practice across the company and training employees on efficient documentation usage, among other duties.

To be successful as a Documentation Specialist, you should have knowledge of necessary corporate procedures, be open to learning, and have strong communication skills. Ultimately, a high performing Documentation Specialist should be able to achieve a well-organised archive system and streamline the access of documents.

Knowing this, your resume and online profile should include the hard and soft skills that the recruiter or hiring manager is looking for in a candidate.

The Documentation Specialist position description template will also contain pivotal information about what the candidate will need to do daily. Such as:

• Labeling, sorting and categorizing documents for ease of use.
• Retrieving documents upon request.
• Outlining a long-term storage strategy.
• Adhering to regulatory requirements.
• Working with colleagues to ensure consistency of documentation practice across the company.
• Training employees on efficient documentation usage.
• Assisting with both internal and external audits.
• Ensuring documentation integrity.
• Controlling access to documents.
• Removing documents that are obsolete.

You will also have some requirements and personal attributes that you will need to demonstrate in your resume to ensure your potential employer will take your application seriously, such as:

• Degree in communications or related field.
• Proficiency with scanning and administrative technology.
• Physical strength and stamina for heavy lifting.
• Outstanding organizational skills.
• Multitasking ability.
• Attention to detail.
• Excellent written and verbal communication.
• Good interpersonal skills.

You may also want to do some industry research to find out what other companies want in their Documentation Specialists.