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The Perfect Executive Assistant Resume Writing Tips


Do you want to apply for an Executive Assistant position to help you get closer to your career goals? Applying for jobs on Seek, LinkedIn, and other job boards can be a time-consuming process, however, to streamline the process, you can ensure your resume writing helps you to stand out from the crowd, and your online profile helps you to get an interview!

If a recruiter or hiring manager are looking for an Executive Assistant, they are searching for specific transferable skills. With less than ten people being interviewed for the job and hundreds of people, just like you, applying, The Perfect Resume team have created Resume Writing Tips to help you stand out from the others.

What do recruiters look for in an Executive Assistant resume or an online profile?


Tailoring your resume to an Executive Assistant position is mandatory today to ensure that your application will pass Applicant Tracking Systems (ATS). In doing so, your resume will be read by the prospective employer. Then, fingers crossed, you will be shortlisted as a potential candidate and be called for not one, but multiple job interviews!

Firstly, before you apply to be an Executive Assistant, you need to be acquainted with what an Executive Assistant does!

Executive Assistants handle the daily administrations, report writing and bookkeeping functions for an executive.

Hiring Managers are looking for a highly organised Executive Assistant to assist in answering phones, screening visitors, making travel arrangements, preparing reports, filing and organising documents, recording meeting minutes, and performing basic bookkeeping tasks.

To be successful as an Executive Assistant, you should have knowledge of necessary corporate procedures, be open to learning, and have strong communication skills. Ultimately, a high performing Executive Assistant should be able to achieve fast, reliable administrative assistance and be extremely fast at solving problems.

Knowing this, your resume and online profile should include the hard and soft skills that the recruiter or hiring manager is looking for in a candidate.

The Executive Assistant position description template will also contain pivotal information about what the candidate will need to do daily. Such as:

• Preparing financial statements, reports, memos, invoices letters, and other documents.
• Answering phones and routing calls to the correct person or taking messages.
• Handling basic bookkeeping tasks.
• Filing and retrieving corporate records, documents, and reports.
• Researching and conducting data to prepare documents for review and presentation by boards of directors, committees, and executives.
• Helping prepare for meetings.
• Accurately recording minutes from meetings.
• Greeting visitors and deciding if they should be able to meet with executives.
• Using various software, including word processing, spreadsheets, databases, and presentation software.
• Reading and analysing incoming memos, submissions, and distributing them as needed.

You will also have some requirements and personal attributes that you will need to demonstrate in your resume to ensure your potential employer will take your application seriously, such as:

• Proven experience as an executive assistant or other relevant administrative support experience.
• In-depth understanding of entire MS Office suite.
• Professional level verbal and written communications skills.
• Ability to organise a daily workload by priorities.
• Must be able to meet deadlines in a fast-paced quickly changing environment.
• A proactive approach to problem-solving with strong decision-making skills.

You may also want to do some industry research to find out what other companies want in their Executive Assistants.

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