The Perfect Executive Secretary Resume Writing Tips

Do you want to apply for an Executive Secretary position to help you get closer to your career goals? Applying for jobs on Seek, LinkedIn, and other job boards can be a time-consuming process, however, to streamline the process, you can ensure your resume writing helps you to stand out from the crowd, and your online profile helps you to get an interview!

If a recruiter or hiring manager are looking for an Executive Secretary, they are searching for specific transferable skills. With less than ten people being interviewed for the job and hundreds of people, just like you, applying, The Perfect Resume team have created Resume Writing Tips to help you stand out from the others.

What do recruiters look for in an Executive Secretary resume or an online profile?

Tailoring your resume to an Executive Secretary position is mandatory today to ensure that your application will pass Applicant Tracking Systems (ATS). In doing so, your resume will be read by the prospective employer. Then, fingers crossed, you will be shortlisted as a potential candidate and be called for not one, but multiple job interviews!

Firstly, before you apply to be an Executive Secretary, you need to be acquainted with what an Executive Secretary does!

Executive Secretaries handle the executive support and high level office administration.

Hiring Managers are looking for a highly organised Executive Secretary to assist in multi-tasking across all administrative and clerical duties.

To be successful as an Executive Secretary, you should have knowledge of necessary corporate procedures, be open to learning, and have strong communication skills. Ultimately, a high performing Executive Secretary should be able to achieve reliable and accurate support to executives and management and work well under pressure in a fast-paced environment.

Knowing this, your resume and online profile should include the hard and soft skills that the recruiter or hiring manager is looking for in a candidate.

The Executive Secretary position description template will also contain pivotal information about what the candidate will need to do daily. Such as:

• Performing accurate research and analysis.
• Coordinating arrangements, meetings and/or conferences as assigned.
• Taking dictation and writing correspondence.
• Compiling, proofreading and revising drafts of documents and reports.
• Daily record keeping and filing of documents.
• Preparing reports, presentations and correspondence accurately and swiftly.
• Creating and organising information, and generating reference tools for easy use.
• Answering and screening telephone calls, and responding to emails, messages and other correspondence.
• Operating and maintaining office equipment.
• Managing busy calendar, meeting coordination and travel arrangements.

You will also have some requirements and personal attributes that you will need to demonstrate in your resume to ensure your potential employer will take your application seriously, such as:

• Degree in business administration (desirable).
• Certificate in business administration or related (essential).
• 2 years of experience in an executive support role.
• Methodical thinker with detailed research proficiencies.
• Thorough understanding of clerical and secretarial principles.
• Strong knowledge of databases and tracking systems.
• Fantastic organisational skills and detail-oriented.
• Ability to work under pressure and meet deadlines.
• Brilliant written and verbal communication skills.

You may also want to do some industry research to find out what other companies want in their Executive Secretaries.