Tailoring your resume to an Assistant position is mandatory today to ensure that your application will pass Applicant Tracking Systems (ATS). In doing so, your resume will be read by the prospective employer. Then, fingers crossed, you will be shortlisted as a potential candidate and be called for not one, but multiple job interviews!
Firstly, before you apply to be an Assistant, you need to be acquainted with what an Assistant does!
Assistants handle the smooth and efficient running of an office through performing administrative and clerical duties, as well as providing reliable support for managers, staff, and office visitors.
Hiring Managers are looking for a hard-working and dedicated Assistant to assist in greeting and directing visitors, answering questions, and responding to complaints and requests..
To be successful as an Assistant, you should have knowledge of necessary Corporate procedures, be open to learning, and have strong communication skills. Ultimately, a high performing Assistant should be able to achieve efficiency, quality, and lower costs throughout office operations and provide reliable support to managers, staff, and office visitors.
Knowing this, your resume and online profile should include the hard and soft skills that the recruiter or hiring manager is looking for in a candidate.
The Assistant position description template will also contain pivotal information about what the candidate will need to do daily. Such as:
• Making arrangements for meetings and travel.
• Performing basic office tasks, such as data entry, answering phones, taking messages, sorting mail, maintaining and updating filing, operating office machines, and arranging equipment maintenance and repairs.
• Planning and preparing for office events, such as meetings, conferences, and promotional activities.
• Ordering and distributing office supplies.
• Maintaining positive relationships with vendors, clients, and coworkers.
• Reviewing and updating office procedures to reduce errors and costs.
• Following and enforcing relevant policies, procedures, and regulations.
You will also have some requirements and personal attributes that you will need to demonstrate in your resume to ensure your potential employer will take your application seriously, such as:
• A working knowledge of and experience with administrative and clerical procedures and systems.
• A good proficiency with computers.
• Familiarity with office equipment.
• Excellent communication and interpersonal skills.
• Excellent planning, organizational, and time management skills.
• Good analytical, problem solving, and critical thinking skills.
You may also want to do some industry research to find out what other companies want in their Assistants.
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